Accounting for Events, Hospitality & F&B
Know what every bar, day, and product actually made, and reconcile the invoices down to the order.
Erick Gamez, Founder
Know what every bar, day, and product actually made, and reconcile the invoices down to the order.
“The event is over, we have invoices from six distributors in four formats, and nobody can tell us what we actually spent.”
“We think we were double-billed somewhere in there but proving it means going line by line.”
“We can’t tell which bars, days, or products made money and which ones just made volume.”
Bookkeeping built for food and beverage, with QuickBooks set up around venues, service periods, and distributors, so every invoice ties to what was actually poured.
Profit by venue, service period, and product category, with pour cost and labor as a percentage of revenue.
Order and staffing forecasts built from the last event’s actuals, so you buy to demand instead of to memory.
We put distributor invoices into one format and match them to POS and delivery records order by order. The report identifies and documents variances.
Profitability by event, day, venue, and product category for planning the next year.
Bookkeeping built around a business whose revenue arrives in a two-week window and whose costs do not.
ALIC runs beverage and hospitality operations at championship-scale events. We started with reconciliation: invoices from six distributors, each in its own format, with no unified view of what had been ordered, delivered, or billed. We normalized every invoice into one structure, matched more than 600 orders against point-of-sale and delivery records line by line, and surfaced the variances.
That work now runs forward. We are building ALIC’s 2027 forecast around the two things that can break an event weekend, which are running out of product and running out of people. Product demand is projected from prior-year consumption by location and category, and staffing from the hours those locations actually require.
The forecast shows what the operator needs to commit to and when, so product and staffing needs can be addressed months ahead of the tournament.
Bring us the invoices from your last event and we will show you what it really cost.
Bring us the invoices from your last event and we will show you what it really cost. We will get back to you within one business day. You can also text or call (480) 430-2772.
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