Accounting and CFO Services for Festivals, Venues & Large-Scale Events
See what each show, gate, and vendor contributes, and manage cash when venue revenue arrives in bursts while costs continue throughout the year.
Erick Gamez, Founder
See what each show, gate, and vendor contributes, and manage cash when venue revenue arrives in bursts while costs continue throughout the year.
“Ticketing, F&B, vendors, and sponsorship all settle differently and nobody reconciles them against each other.”
“We run a dozen events a year and can’t tell you which ones actually made money.”
“Our revenue arrives in a few big windows and the bills come all year.”
“We know the gate. We couldn’t tell you the margin after everyone is paid.”
Bookkeeping organized by event and show, with QuickBooks set up around your venues, promoters, and vendors.
Per-event and per-show P&L covering ticketing, concessions, parking, and vendor splits, plus labor as a percentage of revenue.
A 13-week cash forecast and break-even in tickets sold, so you know whether a show clears before you book it.
Profitability by event, by show, and by revenue stream, so programming decisions are made on what each one actually contributes.
Ticketing platforms, concession and F&B activity, and vendor settlements matched to each other and the bank, with variances documented.
Modeling the gap between when revenue lands and when costs hit, so a full calendar of events does not create a cash problem between them.
Clean books year round and reporting a board, owner, or sponsor can trust, built for how a venue actually makes decisions.
Planning an event at championship scale means committing to vendors long before revenue arrives. For the 2027 WM Phoenix Open, we are building the P&L before the event.
The work starts with the chart of accounts. We built the account structure first, then planned across multiple vendors so commitments and compliance requirements are recorded in one place.
The goal is to know what the 2027 event will cost well before the tournament arrives.
Tell us how your venue or festival is set up and we will show you which events carry the venue and which ones lose money.
Tell us how your venue or festival is set up and we will show you which events carry the venue and which ones lose money. We will get back to you within one business day. You can also text or call (480) 430-2772.
Rather just talk it through?
Book a Free Intro CallSkip the form and grab a time on our calendar that works for you.